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FAQ page

For Instructors

New Instructors

  • Meet with the appropriate high school administrator(s) to discuss course offerings and your eligibility and opportunity to teach.
  • Send unofficial college transcripts to the academic dean(s) at NRCC for review of qualifications.

If deemed qualified to teach a dual enrollment course, submit to NRCC’s Human Resources Office:

  1. A state application for employment
  2. Official transcripts
  3. A copy of your social security card
  4. A signed new technology user account form (available from NRCC staff)

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NRCC Class Roster Verification

  • Frequently check NRCC class rosters throughout the semester beginning on the first day of class.
  • If an NRCC roster does not match a high school roster, report the discrepancy to your school counselor as soon as possible so timely corrections can be made.
  • Immediately contact the school guidance office to verify addition, drop, and withdrawal of any student to your class.

Steps for Accessing NRCC Class Roster

  1. Go to My Accounts.
  2. Log in using your username and password (if you need help with your username and/or password, please contact the Help Desk at 540-674-3600, extension 4400).
  3. Click on VCCS SIS.
  4. From Self-Service, click on Faculty Center.
  5. Select term (should be current semester).
  6. Under “My Teaching Schedule,” click on the “Class Roster Icon” at the end of the row for each class you teach. If you do not see a “Class Roster Icon” contact Tammy Smith in Admissions and Records at 540-674-3603.
  7. If for any reason the roster is not correct, please communicate with your school counselor as soon as possible so the roster can be updated.
  8. To print, right click and select “Print”.

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Course Plans and Syllabi

  • Dual enrollment instructors must follow the NRCC course plan for the class(es) they teach, with special attention to the prescribed student learning outcomes.
  • Course plans will be provided electronically to instructors at the beginning of each semester.
  • Instructors must distribute a copy of the course plan to each student and review its content and expectations with students, preferably on the first day of class.
  • Submit to NRCC by the designated date (usually the end of the first week of classes) a course syllabus for each course taught; the syllabus should include all instructor contact information and specific assignments and assessments included in the course to meet the NRCC course plan expectations.

Course Evaluations Process

  • NRCC requires all instructors of all courses to administer course evaluations.
  • Instructions and evaluation surveys will be provided by NRCC.
  • Dual enrollment instructors should distribute course evaluations to students in a timely fashion and return to the appropriate high school contact so forms can be submitted to NRCC by scheduled deadlines.
  • Evaluations must be completed by students in all courses, even when two courses are taught as a semester class by the same instructor.

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Submission of Final Grades

  • Dual enrollment instructors are responsible for submitting final course letter grades to NRCC as soon as a class ends, whether that is after first or third nine weeks, at the end of a semester, or end of the school year.
  • Keep in mind that “F” grades require a last date of attendance for the student.

Dual Enrollment Steps to Enter Grades

  1. Go to My Accounts.
  2. Log in using your username and password (if you need help with your username and/or password, please contact the Help Desk at 540-674-3600, extension 4400).
  3. Click on VCCS SIS.
  4. From Self-Service, click on Faculty Center then Grade Roster.
  5. Make sure you select the correct term.
  6. Click on the grade roster icon beside each class. Enter grades and click “Save” when have been entered. "W" and "F" grades already on the roster cannot be changed. "W" grades cannot be entered by faculty.
  7. If you enter an "F" grade, you must also enter a last date of attendance before you can grades.
  8. After all grades are entered and accurate, use the drop down "Approval Status" and change to "Approve" and then save.
  9. If you need to change a grade, select the “Not Reviewed” status, change the grade, and save. Repeat the above two steps.
  10. Grade changes after the deadline must be submitted to NRCC academic deans and the Office of Admissions and Records.
  11. If you have more than one class for which to enter grades, go to the bottom of the screen and select “Return” to go back to your list of classes.
  12. To print, right click and select “Print”.

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For School Counselors

Submission of Classes

  • Submit to NRCC a list of all dual enrollment courses to be taught the upcoming semester.
    • For year-long and fall semester courses, submit list no later than July 1.
    • For spring semester courses, submit no later than December 1.
  • Include the following information for each course:
    • Beginning date
    • Ending date
    • Days and times the class meets
    • Instructor name
  • Submit classes by email or fax to Michelle Melton, (NRCC Dual Enrollment Assistant:)
    Email: mlmelton@nr.edu
    Phone: 540-674-3600, extension 4281
    Fax: 540-674-3699

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Submission of Rosters

  • Submit to NRCC a list of all students to be dual enrolled and the identified courses to be taught the upcoming semester (changes in the rosters during the early part of the semester are expected and need to be communicated to NRCC as they take place).
    • For year-long and fall semester courses, submit list no later than July 1
    • For spring semester courses, submit no later than December 1
  • NRCC cannot enroll students in a dual enrollment class until the following steps are met:
    • The student has completed an application to NRCC
    • The student has taken the VPT or found exempt (Eligibility Chart)
    • The parents have legibly signed and the high school has submitted a parent signature form
  • Rosters need to include full names and birthdates to verify students in NRCC’s systems
  • Submit classes by email or fax to:
    Michelle Melton, Dual Enrollment Assistant
    Email: mlmelton@nr.edu
    Phone: 540-674-3600, extension 4281
    Fax: 540-674-3699

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Communication of Roster Changes

  • As enrollment in dual enrollment classes change, these changes need to be immediately communicated by the school counselor to NRCC’s Dual Enrollment Assistant:
    Michelle Melton, Dual Enrollment Assistant
    Email: mlmelton@nr.edu
    Phone: 540-674-3600, extension 4281
    Fax: 540-674-3699
  • When changes are communicated, please indicate the following:
    • The student’s full name and birthdate
    • The course
    • Whether the student needs to be added or removed from the roster
    • If the change is a removal, the student’s last date of attendance in the class

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For Principals

Letter of Confirmation

  • Each semester, once dual enrollment rosters are finalized by the division deadline (see calendars), write a letter of confirmation to NRCC on school letterhead that includes the following information:
    • Permission for students to take NRCC dual enrollment classes
    • The semester and year
    • Listing of each individual course, its instructor, and its enrolled students
  • Send the letter to the Division of Arts & Sciences to be placed in the school file

Confirmation of Contact

  • At the beginning of each school year, please confirm with NRCC the primary contact for dual enrollment for your high school and/or your school division.
  • NRCC requests that this person be the one to facilitate communication and other activities related to dual enrollment

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